Used as part of certified OpenText Content Server environments worldwide, the GCI PowerTools Suite is a proven and tested solution within Life Sciences organizations.
Using the combination of GCI PowerTools and Content Server, Life Sciences companies have found solutions that are able to meet these complex regulated business challenges through configuration alone. By eliminating the need for proprietary development, new business processes can be efficiently designed and rolled out company-wide with significant time and cost savings.
Managing Regulated Documents
GCI PowerTools enable the configuration of workflows that automate large parts of the regulated document management process. By using GCI PowerTools for Workflow, Life Science companies have been able to optimize their business processes and remove redundancy within existing workflows. PowerTools for Workflow has enhanced their workflow designs, introducing time-saving elements such as escalations, auto-completion, enhanced delegation, and informational notification emails.
Controlling the Signing Process
With GCI PowerTools, Life Sciences companies are able to present multiple documents and forms for approval within the same Content Server workflow. By using GCI PowerTools for OpenText Electronic Signatures these companies extend the standard Content Server signature capabilities and enable approvers to approve some documents and reject others. Additionally, all approval and rejection reasons are captured and stored into audit logs for future reference. Once approved and signed, the final publishing of documents is also something that many regulated organizations choose to automate, thus reducing the number of manual procedures and ensuring that the signed documents are distributed to the correct people in a timely manner.
Controlling the Document Process
With GCI PowerTools, Life Sciences companies are able to support production automation, flow, sharing and digital signing of documents of all types, including technical, marketing, commercial and legal, all within the regulated Content Server environment. With PowerTools for Documents, Life Sciences companies can merge documents of several formats, build standardized content, authorize them to flow into your extended enterprise, and associate them with business workflows. Via this process Life Sciences companies are combining the integration of Content Server metadata into Word or PDF documents, merging mixed-formats documents, applying conditional & unconditional watermarks, converting documents from one format to another, and digitally signing Word or PDF documents with a choice of third-party digital signature products.
Optimizing Regulatory and Management Reporting
Many Life Science organizations use GCI PowerTools for Reports & Views to create reporting dashboards to support regulatory and management functions. These provide staff, management, and regulatory authorities with visibility into the status and history of regulated processes. Links within the dashboards provide their users with direct access to workflows, their attachments and audit history. Using PowerTools for Reports & Views users have also been able to incorporate multiple data sources; providing insights into processes right across their business.
Migrating from Development, to UAT, to Production
Using GCI PowerTools for Deployments, Life Sciences companies have been able to establish simple and highly automated methods for moving Content Server content and applications from Development, to UAT, and then to their Production environments. The migration processes typically include objects such as workflow maps and reports, as well as content like documents and forms. By using a reliable, automated process powered by PowerTools, these companies have been able to substantially reduce the time taken to implement changes from days to a matter of hours.
Archiving Information Out of the System
GCI PowerTools for Archiving has provided Life Sciences companies with a way to safely archive completed workflows and audit events. Using PowerTools, historical information is safely extracted, optimized and placed back into the repository in an unmodifiable format. Once archived, Content Server’s records management tools are used to apply corporate disposition policies that ensure potential legal liabilities are eliminated while remaining in compliance.