Electronic documents are the lifeblood of modern business, and the effective management of them is essential to how your organization runs, performs and delivers. Within regulated organizations, these management processes are structured, well-defined and must be adhered to in all instances. Deviations from the processes not only cause errors, but can result in large fines or costly delays.
Document Automation in OpenText Content Suite & Extended ECM Platforms
Global Cents offers document automation software that gives you the power to assemble and publish your documents automatically - so you shift staff to apply their skills and experience elsewhere. With our Document Automation solution, you can save on human resources, avoid human error and create documents in minutes.
Global Cents' document automation solutions enable you to:
- Create documents in minutes instead of weeks.
- Reduce human error through automation.
- Dynamically insert paragraphs, metadata and workflow data into documents.
- Graphically or digitally sign documents.
- Convert over 200 different file types into PDF and other formats (such as DOCX and XML).
- Collate and publish disparate files into a structured document on demand, the same day.
Four steps to successful document creation
The Global Cents solution for document automation collects, compiles and publishes all the files you need within a few clicks directly within the Content Suite and Extended ECM platforms. By taking advantage of the powerful and robust feature set of the GCI PowerTools Suite, we enable you to automate your document creation in a secure, fast and efficient manner.
We accomplish this through four simple yet effective steps:
The Global Cents suite automatically finds and collects relevant files that are required to make the assembled document, taking the data needed to locate these from SAP, another ERP system, or elsewhere. You can even select exactly what you need from a checklist made available within Content Suite. It then delivers them to a workflow which routes them for an initial review, and compares the documents gathered to identify any files that are still missing.
Formatting and structure
Once all the documents, data and information have been collected, the assembled document is then automatically assembled using an appropriate template to ensure the correct document order, and other formatting aspects. You can add or adjust pagination, publishing, signing and other options. You’ll also be able to adjust common formatting variables, such as font, color, size, style and the general layout and design, including headers, footers, chapters, terms of conditions and watermarks.
Once complete, the assembled document is sent around for any final approvals and digital signatures, which can easily be added by each authorized individual through our easy to use digital signatures.
Once the content has been selected and the structure and formatting finalized, the individual documents are rendered into an output file ready for external use in one or more PDF volumes. Global Cents’ solution for document automation allows users to completely automate this process.
The complete solution from Global Cents
If your organization operates within a heavily regulated industry such as energy, life sciences, engineering or finance, the Global Cents PowerTools Suite is your answer for an efficient, easy to operate organization. The GCI PowerTools Suite provides the best solutions for highly controlled and regulated industries, with each tool designed to completely cover individual aspects of your business. Customize, configure and brand each tool to your specific needs and enable pain-free transitions from your legacy processes.
If you need help aligning Content Suite with your regulatory requirements then we're the people to speak with. With more real world experience of using Content Suite within regulated operations than anyone else, we will align your technology and business process in the most efficient way possible.
Get in touch with us now