GCI PowerTools for Documents

Is your organization in need of an automated document publishing processes that allow you to integrate metadata, merge documents, convert content to PDF, and digitally sign documents within OpenText Content Server? GCI PowerTools for Documents provides a comprehensive document processing solution used by regulated organizations throughout the world

Key Features

Create documents as part of a controlled and structured process
Assemble documents based on corporate configurations
Add headers and footers to your documents
Merge multiple disparate files and publish into a single document
Insert Content Server metadata or workflow data into documents
Apply conditional and unconditional watermarks
Convert over 200 different file types into PDF
Electronically, graphically, or digitally sign final approved documents

Flexible document process builder

From simple PDF conversions to complex regulated document assembly, PowerTools for Documents “Document Builders” enable you to develop and deploy automatic, controlled document production processes within Content Server. Using document builders, you can define standard components such as document templates, common format conversions, signing elements, and watermarks. These can then be pulled together into individual document assembly processes.

Automated document assembly and conversion

PowerTools for Documents automates document production activities, reducing manual work and eliminating costly production errors. With just a couple of clicks, published assembly process can be readily executed by any authorized Content Server user. Simple builders may allow them to convert individual files into PDF or other common formats. While more complex processes could collect multiple files of differing formats from a folder, merging them together to produce documents that are built using consistent rules.

Powerful document publishing solution

During production, required dynamic elements can be automatically generated by PowerTools for Documents and included into your documents. From tables of content, to header pages and watermarks, common elements can be created from common corporate templates and inserted into the correct position within your documents.

Additionally, Content Server metadata can be extracted from document or workflow attributes and inserted directly into the appropriate places within your documents, enabling you to embed attributes such as print dates, document numbers, or author details.

Integrated signatures and approval processing

When ready for publishing, documents can be attached to Content Server workflows ready for review and approval, then finally sent for electronic or digital signing. PowerTools for Documents supports the signing of Word and PDF documents through Windows Certificate Authority, GlobalSign, and CoSign, as well as YubiKey two-factor authentication. Unlike other solutions, PowerTools for Documents signature pages look and feel like regular pages within your document, retaining standard elements such as headers, footers, and orientation.

If you want to automate your document production processes within OpenText Content Server, PowerTools for Documents is a must-have.